Orange Park, FL

Full Time: 8:00 a.m. - 4:30 p.m.

$18-$20/Hour

Description: To assist with processing personnel information, recruiting, benefits and accurately collect, document, and disseminate data for the agency.

Responsibilities and duties of this position includes:

• Follow all Challenge Enterprises of North Florida, Inc.'s policies and procedures as set forth in the Board of Director's approved Personnel Handbook.
• Recruiting for all departments within our agency utilizing the Paycom System.
• Maintaining the recruitment process - matching applications to job descriptions, phone screening and approved electronic interviews for hiring managers and job fairs.
• New Hire Applications - Responsible for job announcement posting, distribution of job postings on the Paycom system, maintain a flow log, distribute potential applications to hiring supervisors, and set up interviews if needed.
• New Hires on boarding process- Responsible for the completion of all new hire required forms, background checks, driver's license checks if required, reference verifications if required, and Statements of Disability when required.
• New Hire Orientation - Follows the orientation program that is administered by the agency.
• Annual background checks when and where required.
• Employee Personnel Files - Responsible for maintenance and proper set up of all personnel files for filing.
• INSURANCE - Prepares a monthly new hire and termination list and submits information online to each insurance carrier as required by their website. Prepares a monthly statement online and notifies the financial department for payment processing. Coordinates insurance issues with our broker and employees. Coordinates meetings with our broker as needed for new employees, annual meetings, etc. Maintains all insurance manuals and stays up to date on policy changes. Update Short-term and Long Term pay rates when an employee receives a promotion.
• Health & Welfare Insurance - Prepares a monthly new hire and termination list and forwards it to H&W. Prepares a monthly report (hours and cost) and submits it to financial department for payment processing. Assists all government employees with insurance questions or problems. Coordinate insurance issues and or problems with H&W and employees. Attends department meetings twice a year to discuss insurance components, changes, problems, etc. and assist employees.
• Workers Compensation knowledge and OSHA 300 log experience and serve as a backup to the Vice President of Human Resources.
• Weekly Reports - New Hire, Terminations, Job Openings, Applicant Information.
• Annual Reports - VETS 4212, EEOC Report and other reports as required.
• Schedule and notify appropriate project manager of required training and interviews.
• Reminder notifications to all employees and Executive Staff monthly on benefits, changes in law etc.
• Prioritize workload daily. If conflicts occur, see your manager for assistance.
• Become knowledgeable with the ERS System and keep it maintained weekly.
• Training tracking for agency programs.
• Volunteer Tracking and orientation.
• Preparing AbilityOne Evaluations with disabilities and log when received per the procedures set forth.
• Daily filing as needed.
• Able to communicate daily with Vice President of Human Resources and Human Resource team.
• Other duties assigned by Vice President of Human Resources.

Required Qualifications:

• Must pass a Level II and local background check.
• Clean 3 years MVR
• Must have a high school diploma or equivalent.
• Experience working with computer is a plus, including Microsoft Office 365.
• Prefer a minimum of two (2) years' experience.
• Experience in Paycom, but not required.
• Confidentiality is a MUST.
• Must be able to work a flexible work schedule when needed.
• Must be able to understand written and oral instructions and follow through efficiently.
• Must speak fluent English.
• Must be able to stand, sit, bend, and lift up to 25 pounds.